FEBRUARY 2005

1. NAME
The Association shall be known as the Friends of Lincoln Minster School.

2. OBJECTS
The objects of the Association are to provide:

a. A channel of communication between Parents, Teachers and Friends of the School to the Governors and United Church Schools Trust.
b. The means of promoting social activities within the School and contact between Parents, Staff and Pupils.
c. Funds for the acquisition of amenities for the benefit of pupils – purchases to be at the discretion of the Committee.
d. Activities supporting the School and advancing the welfare of its pupils.

3. MEMBERSHIP
Parent Members – Parents of pupils attending the School.
Staff Members – Members of the Teaching and Administrative Staff.
Associate & Honorary Members - Past members of the Association who have the welfare of the School at the heart or who have rendered services to the Association and whom the Committee wish to recognise.

4. SUBSCRIPTION
Subscriptions to the Association shall be fixed annually, by the Committee, for the start of the School year, by the Parent Members. Membership of the Association is dependent on payments of the subscription.

5. MANAGEMENT
Management of the Association shall be by Committee consisting of:

a. Chairman, Deputy-Chairman, Secretary, Treasurer and at least eight other Parent Members.
b. The Head Teacher of the School and the Head Teacher of the Prep School shall be members of the Committee, ex-officio.
c. Two staff members, elected by Members of Staff.

6. ELECTION OF OFFICERS AND MEMBERS
Officers and members of the committee shall be elected as follows:

Parent Members to be elected at the Annual General Meeting of the Association, to serve for a period of no more than 3 years, on conclusion of which, they may offer themselves for re-election. In event of a vacancy occurring at another time, the Committee may co-opt a replacement for the remaining period of the academic year.

7. COMMITTEE’S POWERS
The Committee shall be responsible for:

a. Disbursement of the Association Funds to the School.
b. The appointment of Sub-Committee for the fund raising and organising of activities.
c. Organising events and activities in line with the Objects of the Association.

8. FINANCE
The Association shall be self-supporting and accountable to its members alone for raising and disposal of funds. All monies shall be banked with the Associations bankers in Lincoln and all cheques drawn must have signatures from two of the following Officers - the Chairman, Deputy-Chairman or Treasurer. The Treasurer shall report all financial transactions at each Committee Meeting and present a detailed account to members at the Annual General Meeting. The accounts shall meet all current guidelines set by United Church Schools Trust Charity Number 1016538.

9. ANNUAL GENERAL MEETING
This shall be held in November of each year and 14 days notice of the meeting given to all members. This meeting will include a report from the Chairman and Treasurer and election of Officers will take place. Consideration of any other business appropriate to the AGM, 2/3 of the Committee must be present.

10. EXTRAORDINARY GENERAL MEETING
An EGM may take place by resolution of Committee or by 10 parent members giving notice in writing to a Committee official. Within 14 days of such notice, the Secretary will convene a meeting of all members giving 14 days notice of time, place and object of the meeting.

11. AMENDMENT TO THE RULES
No amendment to the rules shall be effective unless approved by simple majority of Members at the AGM or any EGM, having given written notice of intended amendment in advance with notice of the meeting.